Since the big day is fast approaching, you’ll also need to double down on the nitty gritty. They
include menus, signs, mugs, napkins, and even food packaging, among others. It’s a great time to revisit your checklist, while you still have time to make adjustments. Your Coordinator should be paying close attention right now too and it’s a good idea to meet during this time frame.
With the end in sight, you should start thinking about your vows. Do you want the officiant to read the vows for you to repeat, or do you want to say them on your own? Are you both comfortable writing personal vows or do you want the Officiate to come up with standard verbiage? Are you reading your vows to each other before the ceremony at a first look or during the ceremony? The key here is to do what is comfortable for both of you as everything that happens that day should be easy and stress free.
1-2 Months: The Final Details
Once you determine which municipality your wedding will take place in, locate the office that can grant you a license. This can be at city hall, the city clerk’s office, or the marriage license bureau. Most marriage licenses are valid between 10 days and one year, within which you’ll be required to hold the wedding ceremony, sign the license, and apply for a certified license and marriage certificate. To avoid any mishaps, ensure you start this process early.
Event Liability Insurance
Most Venues require you to purchase Event Liability Insurance. If they don’t, we recommend you get it anyway. It is affordable and critical protection for you if you are serving alcohol. If you choose Hearth House Venue’s All-Inclusive Package, Event Insurance is included.
Final Coordinator Meeting
Prior to the Venue’s onsite final walkthrough, you should have a detailed planning session with your coordinator to review all planning details, including the timeline and floorplan.
Finals Onsite Venue Walkthrough
It’s time to schedule your 30-day Final Walkthrough. For Hearth House Venue All-Inclusive Package Clients, the Coordinator takes care of this, invites the caterer, and makes sure everything is in order, prior to the Walkthrough. During the Walkthrough, Venue Staff will cover all the little details to insure everything good to go. The caterer will review the serving plan and final menu, and the Planner will confirm all of the vendor’s status and finalize the floor plan, timeline, and décor plan. Be prepared to make your final payments to the Venue at this time and have a firm, final guest count.
Final Guest Count and Vendor Payments
Most Vendors require final payment around this time, so be prepared to share your final guest count with your vendors and request a final invoice. If you opted for the DIY options, this burden will fall on you. If you selected the All-Inclusive Package at Hearth House Venue, we make all the payments to the AIP Vendors for you.
Most venues allow one hour for an onsite rehearsal. The day and time is typically determined at the 30-Day Final Walkthrough and is based on the venue’s availability. Trending are morning rehearsals followed by a brunch. It’s a great way to get the hospitality fun out of the way so you can relax the rest of the day. If you are set on an evening rehearsal, followed by a dinner, you may have to hold the rehearsal offsite if the venue is not available. This happens often and your planner will go to your offsite destination.
Gifts and Gratuity
It is customary to gift your wedding party and parents with a token of thanks and appreciation for their part in the wedding. It’s a pretty personal thing and you know your people well, so have fun with this and think of something that will be around in years to come.
Now is also the time to think about the gratuity you want to share with your venue staff and vendors. This too is a personal choice and the amount is totally up to you, but don’t forget to discuss it ahead of time so you don’t forget. There is a ton of information out there on wedding etiquette and gratuities. You’ll find your comfort zone.
It’s a great time to go over your checklist to make sure everything is set and ready and to ask any last-minute questions of your coordinator. Look at your outstanding TO-DO List and delegate. Now, sit back and relax! If you opted for a venue with an All-Inclusive Package, they are busy checking and double checking the vendor details. At Hearth House Venue, our All-Inclusive Package Coordinators are the last to confirm that everything is complete and ready to go.
Get some sleep the night before! We’ve seen too many couples leave the reception early because they were exhausted from the parties the night before. Whether you booked Hearth House Venue, or selected another beautiful wedding venue in Colorado, if you gave attention to detail along the way, selected reputable vendors, have a professional coordinator, or opted for the All-Inclusive Package at Hearth House Venue, your day will be perfect!